Attendance & Absence


Hollesley Primary School is committed to providing an education of the highest quality for all its pupils and recognises this can only be achieved by supporting and promoting excellent school attendance for all. This is based on the belief that only by attending school regularly and punctually will children and young people be able to take full advantage of the educational opportunities available to them. High attainment depends on good attendance. The whole school community – pupils, parents and carers, teaching and support staff and school governors – have a responsibility for ensuring good school attendance and have important roles to play.


For all absences, including sickness and medical appointments, on the first day of absence the parent or carer must contact the School Office on 01394 411616 or, advising the school of their child’s absence.

Absence Requests

Attendance at school is vital for a child’s ability to learn, develop and achieve. There is a clear link between attendance and achievement at school.

As a parent or carer of a child of school age, you should:

  • send your child to school on time every day with the correct uniform and equipment.
  • contact the school on the first day of absence if they are unwell, and return them to school as soon as they are well enough.
  • take holidays only during school holidays.

Your child’s absence is only acceptable if:

  • your child cannot attend school due to illness, injury or other unavoidable causes (eg: family bereavement) or                                          
  • your family is observing a time of religious importance, and                                                             
  • leave has been authorised in advance by the school, in exceptional circumstances.           
  • the local council has not provided transport for children who are entitled to it.

If your child needs time off for any reason please contact the school as soon as possible. The school will only authorise absences in exceptional circumstances.

Any parent/carer wishing to request leave of absence should complete and return the attached form to the Headteacher before the period of absence.

Penalty notices

If a request for leave of absence is authorised, an authorised absence will be recorded in the register. If your child is absent from school, without authorisation or a valid reason as explained above, an unauthorised absence will be recorded in the register. The Educational Welfare Officer (EWO) from Suffolk Education Authority checks the registers once each half term.

Parents need to be aware that the Local Authority has introduced warning notices and penalty fines for unauthorised absences, when a pupils overall, general attendance is considered to be poor.

Please note that even if this absence request is authorised you may still receive letters of concern from either the school or Local Authority if your child’s attendance drops below a level that the school deems acceptable.

 Any queries should be directed to the Headteacher, Mrs Sarah Wood or the School Office.